1. Purpose

The purpose of this supplemental document is to provide additional detail and examples of federal agency requirements stipulated in the RPI Policy on Required Disclosures and Training for Research Key Personnel. 

2. Process

Other Support Training – All Senior / Key Personnel or Covered Individuals named on  federal or federal Passthrough proposals must complete the CITI Research Security (combined) course annually or within 12 months prior to proposal submission. 

Other Support Disclosure – Senior / Key Personnel or Covered Individuals named in proposals must disclose per sponsor requirements:

• All resources made available to a researcher in support of and/or related to all of their research endeavors, regardless of whether or not they have monetary value and regardless of whether they are based at the institution the researcher identifies for the current grant. This includes:
  • Resources and/or financial support from all foreign and domestic entities that are available to the researcher. This includes, but is not limited to, financial support for laboratory personnel, and provision of high-value materials that are not freely available (e.g., biologics, chemical, model systems, technology, etc.). RPI’s institutional resources, such as core facilities or shared equipment that is made broadly available, should not be included in Other Support, but rather listed under Facilities and Other Resources.
  • Consulting agreements, when the PD/PI or other Senior/Key Personnel will be conducting research as part of the consulting activities and the activities fall outside of their appointment at the applicant or recipient institution.
  • In-kind contributions, e.g., office/laboratory space, equipment, supplies, or employees or students supported by an outside source. If the time commitment or dollar value of the in-kind contribution is not readily ascertainable, the recipient must provide reasonable estimates.
• Other support does not include training awards, prizes, or gifts. Gifts are resources provided where there is no expectation of anything (e.g., time, services, specific research activities, money, etc.) in return.
  • An item or service given with the expectation of an associated time commitment is not a gift and is instead an in-kind contribution and must be reported as Other Support.

Other Support Reporting:

• Each Senior / Key Personnel or Covered Individual is typically required to electronically sign their respective Other Support form prior to submission. This signature certifies that the statements are true, complete, and accurate. 

Responsibilities:

• Senior / Key Personnel or Covered Individuals – Ensure timely and accurate disclosure of Other Support. Complete required Research Security Training per federal agency policy.
• Research Compliance – Ensure the CITI Research Security Training (combined) module is available for completion.
• Research Administration and Finance – Ensure completion of Research Security training at time of proposal.
• Research Security and Export Control – Conduct risk-based monitoring of training and disclosures; conduct ad hoc training and serve as an expert resource to faculty and administrators for all federal research security requirements.